In a previous article, we discussed the advantages of using Labels in Gmail to arrange your incoming messages, and to store important messages in an easy-to-find folder-style system. If Labels are new to you, here is the bottom line: Labels are similar to the folder system that’s used on the hard disk drive of computers to keep digital information. Both Windows and Mac utilize the folder concept. In Gmail, the Label system allows you store and sort incoming e-mail messages. You can either move individual messages to its own Label (think “folder”), or have the Gmail system automatically move messages to their specified Label for you. Continue reading to learn how.
Why use Labels in Gmail? If you’re a businessperson who uses Gmail as your everyday e-mail client, you are able to separate e-mails in accordance with different projects, clients or some other categories. For personal use, Labels can be used to organize e-mail messages from friends, family yet others, or other important things you need to keep in mind. As you commence to utilize the Label feature in Gmail, you’ll find your own ways to use it. Obviously, one of the most powerful attributes of inbox zero tools is it never completely deletes any e-mail message (except if you tell it to). All e-mail messages are kept in the “All Mail” Label, and can be found using a simple, Google-like search function – but that’s another article for the next day.
To get into the Label function, search for the tiny gear-like icon towards the top-right corner of your own Gmail inbox page. Give that the single left-click and a small menu will open. Another left-click on the first item that says “Mail Settings,” and you’re on the Settings page. On that page, you’ll see a long list of text links across the top: General, Accounts, Filters and a lot more, including Labels. Click on the Labels link to visit that page.
The first thing you’ll see are definitely the built in, standard-equipment Labels that are included with all Gmail accounts: Inbox, Starred, Chats, Sent Mail, Drafts, All Mail, Spam and Trash. These are the “standard” Labels the truth is down the left-side column of the Gmail mail page. You can click on the “Show” or “Hide” links off to the right of each and every Label to accomplish just that – show or hide the web link on the main Gmail page, however, you cannot delete or change them in almost any other way – they’re hard-wired in to the Gmail system.
Beneath the standard Labels, you’ll view a divider line, then your word “Labels” along with a text-input box to “Create a New Label.” In the event you haven’t created any labels yet, there won’t be anything listed under this box. While you create and manage new Labels, those Labels will likely be placed in alphabetical order along the page. When you create new Labels, you’ll have the ability to show or hide uzrykq too, or delete the Label entirely. It’s important to note, that even when you delete a Label, the messages which were stored in that Labels folder will not be deleted. The messages will still be “findable” by searching through your entire e-mail database.
After you have labels setup, you’ll see them placed in the left-hand column on the Gmail inbox page – right under the “standard” labels including Inbox, Drafts, Spam, Sent Mail and some others. Remember, since we said in the previous article, that you can decide to either “hide” or “show” the label by yourself Gmail page, so be certain you’ve chosen to demonstrate the ones you should see.
So – you’ve got e-mail messages coming in for your Gmail inbox, and labels you would like to put a few of these message directly into…now what? First, let’s talk about “manually” moving a few of these incoming messages. Remember, labels are similar to the “folders” that appear in other e-mail systems and also on the hard disk drive of your computer. It’s just another good name for the storage system. Knowing that, here’s how you can move messages: Of course you’ve probably notices, that as new messages arrive in your Gmail inbox, the unread ones are shown in bold text. Once you’ve read them, they can be found in normal text. Each message appears inside the Gmail inbox as being a separate type of text, showing (reading from left-to-right across the message) the sender, the niche line and also the date or time the content arrived within your inbox.
However, if you look closely, you’ll see three more items on each message line, in the very left in the text. Starting in the very left is – for lack of a much more technical term – a small group of eight little spots or dots. They appear almost like perforations on the webpage. They’re designed to represent a location you can “grab” your message and move it. And also by grab, we mean simply click it along with your mouse (left mouse button for you PC folks on the market). Once “grabbed” it is possible to drag your message up to any among the labels displayed on the left side of the window, including the built-in Gmail labels, or any label you’ve created yourself. When you click on those little dots, you’ll begin to see the mouse pointer turn into a small hand icon, so when you drag, you’ll visit a small box which says “Move 1 conversation.” Remember, Gmail calls e-mail messages “conversations” because while you reply back and fourth using the sender of the original e-mail, those individual messages are “stacked up” on top of one another inside an ongoing “conversation.” As soon as you get the box over one of your labels (the fishing line of text in that left column), simply release the mouse button, and also the conversation will likely be transferred to that label.